SHARE TRADING POLICY

Adopted by the Board 22 December 2010

1. Purpose

This policy provides a general summary of the law relating to insider trading and sets out the policy of Sipa Resources Limited and its subsidiaries (“Sipa” or the “Company”) for all directors, officers, employees and consultants dealing in the securities of the Company and the securities of other companies in circumstances where insider trading laws may also apply.

Insider trading is the practice of dealing in a company's securities by a person with some connection with a company (eg. an employee) in possession of information generally not available to the public, but may be relevant to the value of the company's securities or may influence a person's decision to transact in the company's securities.  It may also include the passing on of this information to another.

This policy is aimed at minimizing the potential for insider trading in Sipa and, at the same time, minimizing any perception or suspicion of insider trading which could arise.  It is important that when people associated with Sipa deal in the Company’s securities, those dealings are not only fair, but are seen to be fair. 

To achieve this purpose, this policy requires that all directors, officers, employees and consultants* of Sipa should:

  • not deal in Sipa's securities while in possession of 'Inside Information';
  • not deal in Sipa's securities during specified Black-Out Periods (as set out below); and
  • obtain clearance from the Company Secretary (or such other person designated in this policy) of any intended dealings in Sipa's securities.

Legally, insider trading is an offence which carries severe penalties, including imprisonmentIf you do not understand any aspect of this policy, you are encouraged to contact the Company Secretary.

* In this policy references to directors, officers, employees and consultants includes all associates of the directors, officers, employees and consultants

2. Insider Trading

Any person, including a director, officer, employee or consultant of the Company, who has "Inside Information" cannot buy or sell the Company's securities at any time. If a director, officer, employee or consultant possesses Inside Information, the person must not:

  • subscribe for, purchase or sell, or enter into an agreement to subscribe for, purchase or sell any securities in the Company;

  • advise others or procure others to undertake such action; or

  • either directly or indirectly pass on this kind of information to another person if they know, or ought reasonably to know, that this other person is likely to deal in the securities of the Company or procure another person to do so.

"Securities" include shares, options, derivatives and other financial products that can be traded on a financial market.

This prohibition applies at all times, irrespective of whether there is a trading Black-Out Period or otherwise.  The exercise of employee options is subject to the general prohibition against insider trading.

3. What is Inside Information

Inside Information is information which:

  • is not generally available to the public; and
  • if the information were generally available to the public, a reasonable person would expect it to have a material effect on the price or value of the securities of the Company.

Examples of material inside information may include (but are not limited to):

  • Financial results

  • Projections of future earnings or losses

  • Project/drilling results

  • News of a pending agreement of joint venture

  • News of the disposition of a project

  • New equity or placements

  • Significant litigation exposure

  • Significant corporate transaction, such as a proposed takeover bid or scheme of arrangement or other transactions affecting the Company's capital, such as a share buy-back

4. Trading Black-Out Periods

To reasonably ensure compliance with the Corporations Act and to protect the Company's reputation and integrity, all directors, officers, employees and consultants are prohibited from trading in Sipa shares during the Black-Out Periods.

The Black-Out Periods are:

  • Quarterly results: The five trading days prior to the anticipated date of release of the Company's Quarterly results and 24 hours after the relevant announcement is made;

  • Half yearly results: The five trading days prior to the anticipated date of release of the Company's half-yearly results and 24 hours after the relevant announcement is made;

  • Annual Report: The five trading days prior to the anticipated date of release of the Company's Annual Report and 24 hours after the relevant announcement is made; and

  • Drilling results: The five trading days prior to the anticipated date of release of any announcement containing drilling results of the Company and 24 hours after the relevant announcement is made.

In addition, the Company may advise that a Black-Out Period, other than the periods set out above, is in effect, such as if there are circumstances existing which are known to the Company and not yet disclosed to the public. 

It should be noted that outside of the Black-Out Periods, any person possessing Inside Information is subject to the general prohibition against Insider Trading (as explained in Section 1 above). 

In addition, no director, officer, employee or consultant can engage in any dealings in the Company's securities unless they have complied with the notification rules set out in Section 6 below.  

The Black-Out Periods will not restrict the exercise of employee options where the final date for the exercise of the option falls during a prohibited period and Sipa has been in an exceptionally long Black-Out Period or Sipa has had a number of consecutive Black-Out Periods and the restricted person could not reasonably have been expected to exercise it at a time when free to do so.  However, having exercised options, a director, officer, employee or consultant may be precluded from trading those shares if a Black-Out Period is in effect at the time.  The general prohibition against insider trading outlined in Section 2 above is still applicable to the exercise of employee options.

5. Exemption to trade during Black-Out Periods in exceptional circumstances

The Board may, in exceptional circumstances only, approve a director, officer, employee or consultant to trade in Sipa securities during a Black-Out Period.

The exceptional circumstances in which an exemption may be granted include where evidence is provided of severe financial hardship or a court order requiring the disposal of securities.

A person may also trade in the Company's securities during the Black-Out Periods where:

  • the trade is part of a managed securities portfolio and the person is not in a position to influence choices in the portfolio; or
  • the trade results from a dividend reinvestment plan where the person has given ongoing instructions to reinvest dividends.

6. Clearance prior to trading

Directors, officers, employees and consultants must not trade in the Company's securities without first obtaining clearance before commencing the transaction from:

  1. in the case of employees, officers and consultants, and their associates, the Company Secretary, or in their absence, the Managing Director;
  2. in the case of a director, or their associates (including spouses and de facto spouses or the director's parents or children), the Managing Director or in their absence, the Chairman;
  3. in case of the Managing Director, and their associates, the Chairman or, in his absence, the Chairman of the Audit Committee; or
  4. in the case of the Chairman, the Chairman of the Audit Committee.

If a director, officer, employee or consultant (including their associates) wants to trade in Sipa securities, they must notify the person specified above not less than three days prior to the intended dealing.  Notice must be given in writing outlining:

  • name of security holder;
  • proposed date of dealing;
  • type of proposed transaction (purchase, sale, etc.); and
  • number of securities involved ("Clearance Notification").

The Company Secretary will advise the Managing Director or Chairman (as applicable) if it receives a Clearance Notification from officers, employees or consultants in order to determine if there is material information that would preclude trading by officers, employees and consultants at that time.

The Company Secretary, Managing Director, Chairman or Chairman of the Audit Committee (as the case may be) who receives a Clearance Notification will advise the director, officer, employee or consultant if the proposed trade cannot be entered on the proposed date of dealing.

After the dealing has been completed, the director, officer, employee or consultant must provide confirmation to the Company Secretary that the dealing has occurred, and details of the price paid.

The Company Secretary is to maintain a register of Clearance Notifications and all clearances given in relation to trading in the Company's securities by directors, officers, employees and consultants, and their associates.  The Company Secretary must report all notifications of dealings in the Company's securities to the next Board meeting of the Company.

7. Directors to notify ASX of shareholding

Directors must disclose details of changes in securities of the Company they hold (directly or indirectly) to the Company Secretary as soon as reasonably possible after the date of the contract to buy and sell the securities ("Contract Date") but in any event:

  1. no later than 3 business days after the Contract Date; or
  2. if you begin to have or cease to have a substantial shareholding or there is a change in your substantial holding, the business day after the Contract Date.

Directors are reminded that it is their obligation under section 205G of the Corporations Act and Listing Rule 3.19A to notify the market operator of changes to their shareholding.  Directors are required to complete an Appendix 3X, 3Y or 3Z (as applicable) and provide it to the Company Secretary for lodgement (or instruct the Company Secretary to prepare the required Appendix) within 3 business days of the change occurring, so that the timeframes specified in the Corporations Act and the Listing Rules can be met.  In particular, Listing Rule 3.19A requires an Appendix 3X, 3Y or 3Z to be lodged within 5 business days of the relevant change occurring.

8. Disclosure

In order to maintain transparency, this policy will be made publicly available on Sipa's website and will be provided to all directors, officers, employees and consultants.

9. Breaches of policy

Breach of the insider trading prohibition could expose you to criminal and civil liability.  Breach of insider trading law or this policy will be regarded by the Company as serious misconduct which may lead to disciplinary action and/or dismissal.

In Summary

This policy is designed to clarify the obligations of Sipa's directors, officers, employees and consultants (and their associates) in relation to trading in Sipa securities, and to assist should a director, officer, employee or consultant, or an associate of such a person, wish to trade Sipa securities.  This policy does not contain an exhaustive analysis of the restrictions imposed on, and the very serious legal ramifications of, insider trading.  Directors, officers, employees and consultants who wish to obtain further advice in this matter are encouraged to contact the Company Secretary.

 

6 Thelma Street, West Perth WA 6005sipa spacerT +61 (0)8 9481 6259sipa spacerF +61 (0)8 9322 3047sipa spacerE info@sipa.com.au